Program: |
Offices of President and Chief Executive Officer, Board Relations and Communications |
Salary Scale: |
$62,999 to $75,210 annually, plus a competitive benefits program |
As part of Bruyère Continuing Care you will be contributing to fulfilling our Mission which is committed to improving the quality of life of our patients and residents by living our values of respect, compassion, collaboration, accountability and learning. Function SummaryReporting to the Manager, Board Relations / Executive Office, the Executive Assistant provides administrative support to the President & Chief Executive Officer (CEO), as well as to the Manager, Board Relations and the Vice-President (VP), Communications, External Development and Engagement by coordinating, planning, organizing and performing a variety of technical and administrative matters. This position requires considerable independent judgment and problem solving skills to address non-routine issues on a daily basis. This incumbent works independently with latitude in accomplishing assignments.
He/she is committed to living the Mission and Values of Bruyère Continuing Care. He/she is committed to patient and resident safety, on-going learning and continuous quality improvement.
Required Qualifications - Two (2) years Community College Diploma in Executive Office Administration or in a relevant field or equivalent combination of experience, education and training
- Formal education in Business Administration would be considered an asset
- A minimum of five (5) years’ experience in:
o an administrative assistant role, supporting senior executive positions
o minute-taking and preparing required documentation for committee meetings
o managing an executive’s calendar, filtering incoming emails and mail
o editing, formatting and revising documents
- Superior knowledge and understanding of office administration, management and communications theories and principles, research techniques, information management and technology
- Advanced computer skills, including Microsoft Office Suite software
- Advanced level of fluency in both French and English, spoken and written
Key competencies of the position
- Ability to exercise appropriate judgment, tact, discretion and initiative in handling sensitive and confidential information and situations
- Outstanding coordination, organizational and time management skills with ability to multi-task, prioritize appointments, conference calls and meetings, scheduling travel arrangements, and manage workload to ensure completion of tasks within tight deadlines
- Outstanding accuracy and impeccable attention to detail
- High level of initiative and flexibility
- Advanced oral and writing communications skills in both official languages
- Ability to compose, edit and triage correspondence, and to interpret information to ensure timely follow-up to inquiries
- Excellent analytical and listening abilities to accurately summarize key information
- Demonstrated client-centered and service-oriented approach
- Excellent interpersonal and strong team work skills
- Demonstrated ability to work effectively with minimal supervision, autonomously and as a team member
- Knowledge on how to operate audiovisual equipment such as teleconference system (Polycom), microphone, LCD projector, computer, printer, fax, photocopier, shredder, label printer, etc.
Additional InformationAll applicants must provide a recent CV, and a cover letter that clearly indicate that they meet the required qualifications. Copies of their degrees and certifications, if applicable, must also be included.
Bruyère Continuing Care is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner. |