Reporting and Request Forms 

Please allow at least two weeks for the processing of all requests.

Please note: For all research that was submitted and approved in Cayuse, you are required to submit all modifications and other reporting via the Cayuse platform.

During September and October of 2025, modifications (formerly amendments) and all other reporting will be transitioned from email submissions to Cayuse, as study data is imported to the system.

• If your team has received notice that your data import is complete, you are now required to complete modifications and reporting directly in Cayuse.
• If your team has not yet received notice of completed data import, please continue to send modifications and reporting items in electronic format to the REB office.

Modifications (previously Amendments) 

For all modifications, please submit the Amendment Form, along with all requested changes clearly outlined within the BREB, protocol, consent forms, advertising materials, etc.

All revisions must be made using track-changes, and you are required to submit both the track-changes and clean versions of all documents.

For the addition of new staff that will require access to the Cayuse platform, please submit the Amendment Form, a signed pledge of confidentiality, and a TCPS2 certificate (issued within the last five years).

Study Renewals

Studies receive REB approval for one year only and must be renewed every 12 months to ensure continued ethical approval. It is the responsibility of the researcher to ensure the study is renewed in a timely manner. If the study is not renewed, the REB may close the study, and a new application must be submitted if the study is to be continued.

For all renewals, please submit the most recently approved consent form(s) to ensure your renewal will be processed.

Study Closures

Studies may be closed once data collection is complete, and all remaining acknowledgements, modifications, and addendums have been submitted to the REB. It is advised that studies remain open until all data analysis has been completed.

If you are unsure of what your amendment or reporting form requires, please contact the REB Office: REB@bruyere.org.

Forms

Amendment Form
Protocol Deviation
Incidental Findings Report
Serious Adverse Events
Serious Adverse Events Guidelines
Serious Adverse Events Safety Reporting Form (SUSARs)
Renewal & Closure Form